Secretary (Warden's Secretary)
Company: Department Of Justice
Posted on: June 20, 2022
Why work for the Federal Bureau of Prisons?
You can have a meaningful career with an agency that truly values a
diverse workforce. You will find a diverse workforce employed from
entry level jobs to senior management positions. We protect public
safety by ensuring federal offenders serve their sentences of
imprisonment in facilities that are safe, humane, and provide
reentry programming. Employees at correctional facilities perform
correctional work regardless of their specific occupation.
Learn more about this agency
* Accepting applications
* Open & closing dates
06/07/2022 to 06/29/2022
$50,704 - $67,712 per year
* Pay scale & grade
GL 07 - 08
1 vacancy in the following location:
* Pollock, LA 1 vacancy
* Remote job
* Telework eligible
* Travel Required
Occasional travel - Travel may be required for training and/or work
* Relocation expenses reimbursed
* Appointment type
* Work schedule
* Promotion potential
* Job family (Series)
* Supervisory status
* Security clearance
* Drug test
* Announcement number
* Control number
This job is open to
* Internal to an agency
Current federal employees of this agency.
* Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a "surplus" or
Clarification from the agency
* BOP Employees nationwide --- DOJ Surplus and Displaced (CTAP)
Employees in the local commuting area. --- Duty Location: FCC
Receives all visitors and incoming calls to the Warden.
Screens calls and visitors to determine those requiring the
Warden's attention and referring others to the appropriate
Obtains and provides background information through the use of
electronic communication or Bureau of Prisons policy to assist in
handling those calls that require the Warden's attention.
Resolves and/or assists in resolving a variety of concerns by staff
Along with all other correctional institution employees, incumbent
is charged with responsibility for maintaining security of the
institution. The staff correctional responsibilities precede all
others required by this position and is performed on a regular and
Conditions of Employment
* U.S. Citizenship is Required.
* See Special Conditions of Employment Section.
The Career Transition Assistance Plan (CTAP) provides eligible
surplus and displaced competitive service employees in the
Department of Justice with selection priority over other candidates
for competitive service vacancies. If your Department of Justice
component has notified you in writing that you are a surplus or
displaced employee eligible for CTAP eligibility, you may receive
selection priority if: 1) this vacancy is within your CTAP
eligibility; 2) you apply under the instructions in this
announcement; and 3) you are found well qualified for this vacancy.
To be well qualified, you must satisfy all qualification
requirements for the vacant position and score 85 or better on
established ranking criteria. You must provide a copy of your
written notification of CTAP eligibility with your application.
Additional information about CTAP eligibility is at: Click Here
To be considered for the position, you must meet the following
GL-07 and GL-08: As a general rule, education is not creditable
above GL-05 for most positions covered by this standard; however,
graduate education may be credited in those few instances where the
graduate education is directly related to the work of the
GL-07 and GL-08: You must have at least one year of specialized
experience equivalent in difficulty and complexity to the next
lower grade level in federal service. To be creditable, this
experience must have equipped the applicant with the particular
qualifications to perform successfully the duties of the position,
and must typically be in or related to the position to be
Some examples of this qualifying experience are:
* Experience reviewing incoming correspondence and reports and
routing to the appropriate staff member or supervisor for action.
Reviewing outgoing correspondence and reports for content,
grammatical accuracy and conformance to established standards.
* Experience screening and referring telephone calls and visitors
to staff members or supervisors, scheduling appointments and making
commitments for supervisor, making travel and conference
* Experience responding to fluctuating workloads and advising
individuals on clerical and administrative procedures.
* Experience handling requests for information and resolving
problems, meeting and dealing with all levels of government,
private sector and/or the public.
* Experience screening telephone calls and visitors to the office,
referring to staff members and forwarding to the supervisor only
those calls or visitors requiring that person's attention.
Scheduling appointments and making commitments for the supervisor
to attend meetings, luncheons, etc, without prior approval.
* Experience reading all incoming correspondence, determining
proper action, at times preparing answers before referring to the
supervisor. Reviewing outgoing correspondence and reports prepared
by professional employees in the organization, ensuring proper
format, mathematical correctness, correct grammatical content, and
ascertaining that all necessary coordination of facts has been
completed and is in accordance with established policy.
* Experience explaining non-technical policies and procedures
promulgated by the office after obtaining clarification from
source, making recommendations and decisions in establishing
priorities among actions on administrative matters requested by
various employees or organizations.
* Experience managing an office budget, taking and distributing
minutes of meetings, instructing and assists other secretaries on
procedural matters such as the correct procedures to follow in
preparing correspondence and preparing correspondence for the
If applicable, credit will be given for paid and unpaid experience.
To receive proper credit, you must show the actual time (such as
the number of hours worked per week) spent in activities.
Your eligibility for consideration will be based on your responses
to the questions in the application.
See Qualifications Section for education requirements, if
ONLY if education is a requirement/substitution for specialized
experience, applicant MUST upload legible transcripts as
verification of educational requirement. Transcripts MUST be
uploaded and electronically linked from USAJOBS at the time you
apply and MUST include identifying information to include School
Name, Student Name, Degree and Date Awarded (if applicable). All
academic degrees and coursework must be completed at a college or
university that has obtained accreditation or pre-accreditation
status from an accrediting body recognized by the U.S. Department
of Education. For a list of schools that meet this criteria, Click
Foreign Education: For information regarding foreign education
requirements, please see Foreign Diploma and Credit Recognition at
the U.S. Department of Education website: Recognition of Foreign
If you are selected for this position and qualified based on
education (i.e. basic education requirement and/or substitution of
education), you will be required to provide an OFFICIAL transcript
prior to your first day on duty.
This position IS NOT included in the bargaining unit.
In accordance with 5 U.S.C. 3307, a maximum entry age of 36 has
been established for initial appointment to a position in a Bureau
of Prisons institution.
The representative rate for this position is $57,805.00 per annum
($27.70 per hour).
Special Conditions of Employment Section:
Appointment is subject to satisfactory completion of a urinalysis,
physical, and background investigation. All applicants are subject
to National Crime Information Center (NCIC) and credit checks.
All applicants not currently working in an institution will be
required to complete a qualification inquiry regarding convictions
of misdemeanor crimes of domestic violence in order to be
authorized to carry a firearm.
The Core Value Assessment (CVA) is an in-person assessment that
must be facilitated at a Bureau of Prisons Human Resource Servicing
office. On the day of the scheduled interview, a CVA will be
administered. The applicant assessment must be completed within a
70 minute time period and a passing score must be obtained. Further
employment consideration will not be extended if the applicant
fails to complete the examination or fails to achieve a passing
score. Note: The Core Value Assessment will not be administered to
current BOP employees.
Successful completion of the "Introduction to Correctional
Techniques," three-week training course at Glynco, Georgia is
The addresses listed on the USAJOBS account/resume must be the
primary residence at the time of application. You may be required
to provide proof of residence.
Additional selections may be made if vacancies occur within the
life of the certificate.
To ensure compliance with an applicable preliminary nationwide
injunction, which may be supplemented, modified, or vacated,
depending on the course of ongoing litigation, the Federal
Government will take no action to implement or enforce the COVID-19
vaccination requirement pursuant to Executive Order 14043 on
Requiring Coronavirus Disease 2019 Vaccination for Federal
Employees. Federal agencies may request information regarding the
vaccination status of selected applicants for the purposes of
implementing other workplace safety protocols, such as protocols
related to masking, physical distancing, testing, travel, and
A career with the U.S. government provides employees with a
comprehensive benefits package. As a federal employee, you and your
family will have access to a range of benefits that are designed to
make your federal career very rewarding. Opens in a new windowLearn
more about federal benefits.
Eligibility for benefits depends on the type of position you hold
and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the
If your composite score exceeds the average score for this job,
your resume and supporting documentation will be compared to your
online assessment questionnaire responses and utilized to determine
whether you meet the job qualifications listed in this
announcement. If you rate yourself higher than what is supported by
your application materials, your responses may be adjusted and/or
you may be excluded from consideration for this job. If you are
found to be among the top candidates, you will be referred to the
selecting official for employment consideration.
There are several parts of the application process that affect the
overall evaluation of your application:
* Your resume, which is part of your USAJOBS profile;
* Your responses to the eligibility questions;
* Your responses to the online assessment questionnaire;
* Your supporting documentation, if required.
Time-in-Grade: Federal employees must meet time-in-grade
requirements for consideration. You must meet all qualification
requirements upon the closing date of this announcement.
If you applied to more than one grade level, BE ADVISED that you
may be selected at ANY grade level for which you applied and are
found qualified (i.e., if the job is announced at the 9/11 grade
levels and you apply for the GS/GL-9 and the GS-11, and you are
found qualified at BOTH grade levels, you may be selected at either
What Competencies/Knowledge, Skills and Abilities are Required for
The following Competencies/Knowledge, Skills and Abilities (KSA's)
GL-07 and GL-08:
* Ability to communicate orally.
* Ability to compose non-technical correspondence.
* Ability to organize the workflow of clerical and administrative
* Ability to work with data on a computer.
You may preview questions for this vacancy.
Keywords: Department Of Justice, Lafayette , Secretary (Warden's Secretary), Administration, Clerical , Pollock, Louisiana
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