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Full Charge Bookkeeper/Payroll Assistant

Company: Arc of Acadiana
Location: New Iberia
Posted on: November 22, 2021

Job Description:

APPLY NOWLocation: New IberiaThe person who fills this full-time position will perform the dual role of Full Charge Bookkeeper and Payroll Assistant. Location is Central Office with travel to Day Programs as needed.Bookkeeper:

  • Daily retrieval, review & recording of sales data for all resale stores
  • Communicates issues discovered to appropriate manager and follows up through resolution as needed
  • Weekly updating of item pricing in POS system to reflect published sale prices at resale stores
  • Weekly recording of vending sales receipts
  • Prepare accurate and timely monthly invoices for Employment Service contracts and Non-Medicaid Day Program services (OCDD, Private Pay, Third Party and in-house Residential Services)
  • Daily recording of payments received and ensuring timely deposits are made
  • Monitor and follow-up on past due invoices
  • Research & resolve discrepancies as needed
  • Monthly reconciliation of bank statements and subsidiary ledgers
  • Maintain records to accurately support GL transactions
  • Prepare monthly billing packet
  • Maintain Day Program A/R files
  • Maintain Central office paid bills files
  • Participate in accounting team projects as needed
  • Provide administrative support as needed
  • Perform other duties as assignedPayroll Assistant:Assisting with Payroll, with the goal of becoming fully knowledgeable, in all areas of Payroll procedures required to submit data to The Arc of Acadiana's 3rd Party Payroll Processing Company.
    • Update Payroll records through data entry of changes in exemptions, salaries, direct deposit information, insurance coverage, job titles, etc.
    • Data entry of new hire information, terminations, transfers and promotions
      • Address employees' pay-related concerns and provide accurate Payroll information
        • Assist with the internal reporting and tracking of FMLA leave
          • Resolve Payroll discrepancies by collecting and analyzing information and providing solutions
          • Maintain employee confidence and protect Payroll operations by keeping information confidential.
            • Perform other duties as assigned to assist with PayrollQualifications:
              • High school diploma or equivalent
              • Relevant experience is highly preferredKnowledge/Skills:
                • Proficient use of Excel - Intermediate Level
                • Working knowledge of Quick Books
                • Knowledge of double entry bookkeeping
                • Knowledge of basic Payroll procedures and processingAbilities:
                  • Work independently - identify, research, formulate, report, resolve issues/inefficiencies
                  • Adaptable to change
                  • Promote a positive and cohesive team work environment through words and actions
                  • Confidentiality
                  • Strong written and oral communication skills
                  • Organization and attention to detail
                  • Analytical and problem-solving skills
                  • Time management skills
                  • Mathematical and deductive reasoning skills
                  • Critical thinking
                  • Active learning
                    • Salary is based on work experienceAPPLY NOW

Keywords: Arc of Acadiana, Lafayette , Full Charge Bookkeeper/Payroll Assistant, Human Resources , New Iberia, Louisiana

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