Full Charge Bookkeeper/Payroll Assistant

Company: Arc of Acadiana
Location: New Iberia
Posted on: January 11, 2022

Job Description:

APPLY NOWLocation: New IberiaThe person who fills this full-time position will perform the dual role of Full Charge Bookkeeper and Payroll Assistant. Location is Central Office with travel to Day Programs as needed.Bookkeeper:

• Daily retrieval, review & recording of sales data for all resale stores
• Communicates issues discovered to appropriate manager and follows up through resolution as needed
• Weekly updating of item pricing in POS system to reflect published sale prices at resale stores
• Weekly recording of vending sales receipts
• Prepare accurate and timely monthly invoices for Employment Service contracts and Non-Medicaid Day Program services (OCDD, Private Pay, Third Party and in-house Residential Services)
• Daily recording of payments received and ensuring timely deposits are made
• Monitor and follow-up on past due invoices
• Research & resolve discrepancies as needed
• Monthly reconciliation of bank statements and subsidiary ledgers
• Maintain records to accurately support GL transactions
• Prepare monthly billing packet
• Maintain Day Program A/R files
• Maintain Central office paid bills files
• Participate in accounting team projects as needed
• Provide administrative support as needed
• Perform other duties as assignedPayroll Assistant:Assisting with Payroll, with the goal of becoming fully knowledgeable, in all areas of Payroll procedures required to submit data to The Arc of Acadiana's 3rd Party Payroll Processing Company.
  • Update Payroll records through data entry of changes in exemptions, salaries, direct deposit information, insurance coverage, job titles, etc.
  • Data entry of new hire information, terminations, transfers and promotions
    • Address employees' pay-related concerns and provide accurate Payroll information
      • Assist with the internal reporting and tracking of FMLA leave
        • Resolve Payroll discrepancies by collecting and analyzing information and providing solutions
        • Maintain employee confidence and protect Payroll operations by keeping information confidential.
          • Perform other duties as assigned to assist with PayrollQualifications:
            • High school diploma or equivalent
            • Relevant experience is highly preferredKnowledge/Skills:
              • Proficient use of Excel - Intermediate Level
              • Working knowledge of Quick Books
              • Knowledge of double entry bookkeeping
              • Knowledge of basic Payroll procedures and processingAbilities:
                • Work independently - identify, research, formulate, report, resolve issues/inefficiencies
                • Adaptable to change
                • Promote a positive and cohesive team work environment through words and actions
                • Confidentiality
                • Strong written and oral communication skills
                • Organization and attention to detail
                • Analytical and problem-solving skills
                • Time management skills
                • Mathematical and deductive reasoning skills
                • Critical thinking
                • Active learning
                  • Salary is based on work experienceAPPLY NOW

Keywords: Arc of Acadiana, Lafayette , Full Charge Bookkeeper/Payroll Assistant, Human Resources , New Iberia, Louisiana