Commercial Coordinator

Company: Oceaneering
Location: Broussard
Posted on: March 12, 2023

Job Description:

Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Position Summary

To provide commercial support to Oceaneering's Subsea Robotics (SSR) Business Group as needed. In collaboration with the Tender Supervisor and with oversight from the Commercial Lead, the Commercial Coordinator is responsible for preparing quotes and tenders, reviewing basic contractual documents, organizing and facilitating commercial risk assessments when warranted, providing advice on established contracts, estimating various scopes of work, interfacing between a number of support functions including Operations, Sales / Business Development, Legal, Tax, Compliance, Contracts, HSE, SCM and QA in support of facilitating the overall bidding process through to completion

LOCATION

• Role provides the opportunity to work in hybrid environment, working both virtually and in office when required.
  Duties & Responsibilities
  • Log commercial inquiries and distribute as necessary.
  • Prepare bid cost spreadsheets, price quotations and budgetary / firm proposals as required.
  • Compile tender and pre-qualification documents to meet deadlines as required.
  • Prepare standard SSR quotes daily and route for approval in line with defined processes.
  • Review basic contractual documents (PO's, Work Orders, Service Orders) from a contractual and commercial perspective to ensure compliance with company policies and practices.
  • Negotiate anomalies and exceptions within basic contractual documents with clients (e.g., resolve entity issues, applicable contractual terms and conditions, delivery dates, quantity, and pricing issues).
  • Coordinate the internal inputs into tenders and obtain appropriate advice to ensure a timely and compliant response (e.g., Engineering, SCM, tax, legal, sales, contracts, compliance, HSE, QA etc., as appropriate).
  • Communicate with external and internal clients as well as OII vendors for the purposes of gathering feedback and associated monitoring and filing.
  • Update commercial department databases as required in a timely manner.
  • Provide guidance on contractual obligations to ensure work is performed/delivered in accordance with agreed Terms.
  • Prepare requests for contractual deviations and amendments in line with changing requirements.
  • Prepare handover documents to other departments in line with defined processes.
    Qualifications
    
    REQUIRED
    • 1 year of tendering experience in the oil & gas industry or related commercial experience will be considered.
    • 1 year of experience working within a commercial environment.
    • 1 year of experience with full life cycle of the tender process and the preparation of quotes, start to finish.
    • Competency in operating various basic Microsoft office software packages (e.g., MS Word, Excel, SharePoint PowerPoint, etc.).
      DESIRED
      • Familiarity with Oil and Gas Industry.
      • Familiarity with Remotely Operated Vehicle (ROV) offshore operations and Subsea ROV Tooling supporting the Oil and Gas Industry.
      • Familiarity with offshore Survey & Positioning operations as well as Geoscience related services supporting the Oil and Gas Industry.
      • Ability to manage workload in line with key dates for delivery.
      • Strong organizational and planning skills.
      • Exceptional communication skills, both oral and written.
        KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS
        • Ability to manage workload in line with key dates for delivery.
        • Seek appropriate support and guidance to deliver the required output.
        • Ensure regular consistent communication takes place within the area of responsibility.
        • Ensure others involved in a project or effort are kept informed about developments and plans.
        • Ability to communicate effectively and efficiently with internal departments and external clients.
        • Skilled in operating basic office software packages (e.g., MS Word, Excel, XaitPorter, PeopleSoft, SharePoint etc.).
        • Flexible approach to work schedules in line with the demands of supporting wide geographical demands across multiple time zones.
        • Ability to communicate (both written and verbally) at a high-quality level in Portuguese and or Spanish will be taken into consideration.
          Additional Information
          
          This position is Hybrid - Remote and will require commuting to a designated office. Hybrid work schedules are determined by the hiring manager based on business need.
          
          Equal Opportunity Employer
          
          All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factors.

Keywords: Oceaneering, Lafayette , Commercial Coordinator, Other , Broussard, Louisiana